Berea College

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<a data-internal-link="true" href="https://www.berea.edu/wp-content/uploads/2024/02/2024-2025-Holiday-Schedule.pdf">2024 - 2025 Holiday Schedule</a>

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The Adjustable Work Policy applies to eligible employees who elect to pursue approved Adjustable Work options as listed within the Policy document. Essential employees, who are defined as persons involved with the required on-campus operations of the campus, may not be eligible to participate in any or some types of the options below. Adjustable work is an umbrella term used to describe all types of work in this policy.

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/05/BC-Adjustable-Work-Policy-June-2022.pdf">Adjustable Work Schedule Policy</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/06/FAQ-list-to-post.pdf">Adjustable Work Schedule Policy FAQ</a>&nbsp;

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<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/Department-Division-adjusted-work-plan.xlsx">Department/Division Schedule Plan</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/Graphic-Departmental-Schedules-information.mp4?_=1">Department/Division Schedule Plan Walkthrough</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/Hybrid-Remote-Work-Training-Plan.xlsx">Berea College Resources &amp; Training for Long-Term Schedules</a> (Excel template)

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/hr-Feedback-and-Coaching-Guide.docx">Feedback &amp; Coaching Guide</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/hr-Recognition-Ideas-Catalog.pptx">Recognition Ideas Catalog</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/hr-Training-Deck-Coach-Employees-for-High-Performance-and-Development-V1-1.pptx">Coach Employees for High Performance and Development</a>

Quarterly Check-In Discussion Topics
<ul>
 	<li>Last quarter’s celebrations</li>
 	<li>Last quarter’s barriers to success</li>
 	<li>Team: <em>Forming. Storming. Norming. Performing.</em></li>
 	<li>Resources or support needed going forward</li>
 	<li>Priorities for next quarter</li>
 	<li>Training and career development opportunities</li>
</ul>

Supervisor Resources

<a href="https://na2.docusign.net/Member/PowerFormSigning.aspx?PowerFormId=7bf4d5d3-316e-4155-b688-232cefd565c9&amp;env=na2&amp;acct=03542c71-d3ea-44d2-96f3-d418f38a9ef4&amp;v=2">Adjustable Work Application</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/WFH-App.mp4?_=2">Adjustable Work Application Walkthrough</a>

Application

Local Payroll Tax Form – Remote Work Employees Only (<em>Coming Soon!</em>)

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/01/SF-Presentation-Rollout-Training.pptx">SF Presentation – Rollout &amp; Training</a> (Staff Forum 1.28.2022)

<a href="https://www.berea.edu/staff-forum/meeting-materials/">Staff Forum Presentation on Adjustable Work Policy</a>

<a href="https://bereaedu.wpenginepowered.com/human-resources/wp-content/uploads/sites/129/2022/02/Forwarding-Desk-Phone-to-Personal-Phone.pdf">How to Set Up Forwarding Calls</a>

Additional Resources

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The Berea College Community Strengthening Initiative (BCCSI) is a program meant to encourage Berea College staff to attend at least one on-campus event per month, if possible. For more information, <a href="https://www.berea.edu/staff-forum/berea-college-community-strengthening-initiative-bccsi/" rel="noopener noreferrer">please visit this webpage</a>.

Berea College Community Strengthening Initiative (BCCSI)

Want to learn more about FERPA here at Berea College? If so, please <a href="https://secure.berea.edu/staff-forum/docs/FERPA/FERPAPPT.pdf">login to review a PowerPoint created by the Office of the Registrar</a> for all Berea College employees. Also be sure to check-out the FERPA webpage on the Office of the Registrar’s website: <a href="https://www.berea.edu/registrar/ferpa/">https://www.berea.edu/registrar/ferpa/</a>.

Want a brief rundown of FERPA at Berea without looking through the entire PowerPoint, above? If so, <a href="https://secure.berea.edu/staff-forum/docs/FERPA/FERPAQuickGuide.pdf">click here and login to view the new FERPA Quick Guide document</a> from the Office of the Registrar.

FERPA

Want information about lectures, events, Convocations, and activities across campus? If so, please visit the Berea College calendar, available here: <a href="https://calendar.berea.edu/">https://calendar.berea.edu</a>.

New Berea College Calendar

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Do you want to request professional development funds from your Vice President for a conference, training, certification, etc.? If so, simply fill out the form at <a href="https://berea.qualtrics.com/jfe/form/SV_byhY7UzY7DXsZ7L">this link</a>.

The College’s Administrative Leadership Council (made up of the Administrative Committee, Associate Vice Presidents, and Directors) and Staff Forum leadership indicate that the top five requests for professional development from staff members are:

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Priority allocation for staff development funds is given to 1) strategic professional development of staff to ensure that employees with promotional potential receive training to prepare them for the next step in their career progression at the College; 2) staff with credentials that require continuing education; and 3) staff presenting at a conference; and 4.) Technical skills training for new job related technology.

Proposals should describe the activity, provide a budget, and indicate the amount of funding requested. Obtaining the support of your immediate supervisor is a required part of the application process. Awards are made on a first-come, first-served, basis and are subject to the availability of funds.

<em>Travel Policy</em>

Please note that all who receive funds involving travel must adhere to the Berea College Travel Policy. The updated travel policy can be found here:<a href="https://tinyurl.com/y5dsu5yj" rel="noopener noreferrer"> </a><a href="https://tinyurl.com/y5dsu5yj" rel="noopener noreferrer">https://tinyurl.com/y5dsu5yj</a>.

<em>Report on Completion</em>

Staff who receive Staff Development Funding are to submit a report via email within 30 days of the completion of the project via email to a designated staff member within the Division (Staff members in the academic division are not required to complete a report after their project has been completed, but their requests initially are sent to Jim Strand). Those staff members are as follows:
<ul>
 	<li>Alumni, Communications &amp; Philanthropy: Kelly Linville</li>
 	<li>Financial Affairs: Scotty Abney</li>
 	<li>Information Systems &amp; Services: Yvonne Williams</li>
 	<li>Student Life: Carla Roberts</li>
 	<li>Operations &amp; Sustainability: Malissa Blair</li>
 	<li>President’s Office: Judy Mott</li>
 	<li>Strategic Initiatives: Andreea Teban</li>
 	<li>Labor: Brittany Ash</li>
 	<li>Diversity, Equity and Inclusion: Beth Taylor</li>
</ul>
Please note that your direct supervisor’s electronic signature is required on this form.

If you experience any technical difficulty with this form, please contact Sam Cole via email at <a href="mailto:colesa@berea.edu">colesa@berea.edu</a> or via phone by calling ext. 3210.

If you are not sure about which Division you are in as a staff member, <a href="https://bereaedu.wpenginepowered.com/staff-forum/wp-content/uploads/sites/30/2021/11/What-Division-Am-I-In.pdf">please consult this handy guide.</a>

Instructions for Professional Development Proposals

<a href="https://bereaedu.wpenginepowered.com/staff-forum/wp-content/uploads/sites/30/2016/05/Professional-Development-Vision-Paper.pdf">Vision Paper (PDF)</a> (includes definition of professional development)

<a href="https://bereaedu.wpenginepowered.com/staff-forum/wp-content/uploads/sites/30/2016/05/Staff-Forum-Presentation-to-A.C.-Dec.-15-2015.pdf">Staff Forum Presentation to A.C. in December 2015 (PDF)</a>

<a href="https://bereaedu.wpenginepowered.com/staff-forum/wp-content/uploads/sites/30/2016/05/Staff-Professional-Development-and-Climate-Survey-Instrument-2015.pdf">Staff Professional Development and Climate Survey Instrument (PDF)</a> (administered in 2015)

Professional Development Initiative Documentation

<strong>Diversity, Equity and Inclusion Events</strong>

Check out upcoming events for Diversity, Equity &amp; Inclusion here: <a href="https://calendar.berea.edu/events/category/diversity-equity-inclusion/list">https://calendar.berea.edu/events/category/diversity-equity-inclusion/list</a>. For more information, contact Beth Taylor (<a href="mailto:taylors2@berea.edu">taylors2@berea.edu</a>).

<strong>Employee Assistance Program (EAP)</strong>

The EAP benefit provides up to 6 free counseling sessions for eligible employees and their dependents. These sessions are with certified counselors from The Lexington Group and are completely confidential (they do not inform Berea College of who is using this benefit). Traditionally, employees could get counseling face-to-face or by phone. <strong>However, t<u>he Lexington Group now offers the option for online counseling (video and messaging).</u> </strong>For more information about video counseling and the EAP benefit, please see the documents linked below (you will be asked to provide your Berea College credentials to access them).

<a href="https://secure.berea.edu/staff-forum/docs/EAP/Brochure.pdf">EAP Brochure</a>

<a href="https://secure.berea.edu/staff-forum/docs/EAP/VideoCounselingLetter.pdf">Video Counseling Letter</a>

<strong>TIAA Monthly Webinars</strong>

TIAA has monthly webinars covering a variety of topics related to preparing for retirement and they are completely free to Berea College employees. If  interested, please sign up by going to <a href="https://www.berea.edu/staff-forum/professional-development-resources-opportunities/TIAA.org/webinars">TIAA.org/webinars</a>.

<strong>Smoking Cessation</strong>

Sometimes you start to believe you just might be better off as a non-smoker. If you fit into that category, send Jill Gurtatowski an email (<a href="mailto:gurtatowskij@berea.edu">gurtatowskij@berea.edu</a>) to discuss if this is the right program for you.

<strong>Weight Watchers</strong>

WW is back! Berea College has partnered with WW (Weight Watchers Reimagined) to help employees meet their health and wellness goals. This new offering involves a monthly digital membership (formerly called eTools) for only $9.00/month. This Program is open to all employees. Spouses/partners on a College medical plan are also eligible.

Here is how myWW+ works:
<ul>
 	<li><strong>Take the new personal assessment</strong> for a holistic view of what impacts weight loss for you—from food to sleep to how you think.</li>
 	<li>You will be <strong>scientifically matched with a food plan</strong> (<a href="https://www.weightwatchers.com/us/blog/weight-loss/myww/green">Green</a>, <a href="https://www.weightwatchers.com/us/blog/weight-loss/myww/blue">Blue</a>, or <a href="https://www.weightwatchers.com/us/blog/weight-loss/myww/purple">Purple</a>) that guides you toward food choices geared to your preferences.</li>
 	<li><strong>Your WW app will be personalized</strong> with trackers, FitPoints®, tips &amp; tricks, recipes, and tools designed to help make losing weight easier.</li>
</ul>
Take a look at the new program here: <a href="https://www.weightwatchers.com/us/blog/weight-loss/myww">https://www.weightwatchers.com/us/blog/weight-loss/myww</a>

To sign up for WW for $9.00/month, visit: <a href="https://www.weightwatchers.com/us/wwhs">https://www.weightwatchers.com/us/wwhs</a>  click on see discounted rates,  enter Access ID: 15891332

Employees enter your BNumber – please include “B” and leading zeros. Spouses will enter employees’ BNumber with an “S” in front. Ex. SB000111. If you have an active eTools account, cancel  your existing account by calling <strong>WW Customer Service </strong>at <strong>1-866-204-2885</strong>.  For more information, please email Jill Gurtatowski (<a href="mailto:gurtatowskij@berea.edu">gurtatowskij@berea.edu</a>).

<strong>Coffee and Cream Chats</strong>

Besides a great way to get your morning cup of coffee,<em> Coffee</em><em> &amp; Cream Chat<strong> </strong></em>is a monthly meeting designed for supervisors to be able to hear about the Labor Program’s new initiatives and any updates, as well as ask any questions they may have for the Labor Program team. Topics that will be covered are usually  included in the reminder email we send out to all supervisors. Always feel free to come ready with any questions you may have.

Coffee &amp; Cream Chats are TBA.

For more information, please email Rosanna Napoleon (<a href="mailto:napoleonr2@berea.edu">napoleonr2@berea.edu</a>).

<strong>Something to Chew On</strong>

Something to Chew On is a monthly event hosted by the Labor Office where a different department from campus has the opportunity to promote their program and give information to the staff and faculty about how their work affects the campus community.

For more information, please email Brittany Ash (<a href="mailto:brittany_ash@berea.edu">brittany_ash@berea.edu</a>).

<a href="https://next.berea.edu/title-ix/resources"><strong>Green Dot Training</strong></a>

Green Dot is a Bystander Intervention Program designed to help reduce power-based violence, including: sexual violence, domestic abuse, child abuse, stalking, and bullying in our community. <a href="https://www.berea.edu/title-ix/about-title-ix-at-berea-college/green-dot/">Find out more about Green Dot</a>.

The next scheduled Green Dot training for employees is TBA.

For questions, concerns, to RSVP, or for more information visit the <a href="https://next.berea.edu/title-ix">Title IX webpage</a>, email <a href="mailto:gloverj@berea.edu">Joslyn Glover</a>, or <a href="mailto:taylors2@berea.edu">Beth Taylor</a>, or call 859-985-3606.

<strong>Safe Zone Training</strong>

Berea College is one of hundreds of colleges and universities that provide training to promote inclusive spaces for LGBTQ students. More specifically, this Safe Zone Training Program provides participants with an opportunity to gain knowledge and awareness about gender and sexual identity development. Participants will be engaged in experiential activities that promote a space for dialogue and questions related to gender and sexual identity. Upon completion of the training, participants will leave with educational materials and an optional window cling or sticker to place in your office/workspace. Should you choose to take the Safe Zone sticker you will be communicating that your office is a safe, friendly, respectful, and non-judgmental space for our LGBTQ students. Each training is limited to 25 people per session.

The Fall 2022 date for the SafeZone Employee training is TBA.

For more information about this training opportunity or to RSVP, please contact Joslyn Glover, Berea’s Title VII/IX Coordinator, at <a href="mailto:gloverj@berea.edu">gloverj@berea.edu</a>.

<a href="https://next.berea.edu/title-ix/resources"><strong>Title IX Training</strong></a>

Covers Berea College’s policies and procedures on Sexual Misconduct, how to identify and prevent sexual violence, How to report and incident, and the impact of trauma on victims. <em>All new employees are required to attend one of these sessions. </em>For more information about upcoming sessions, please contact Joslyn Glover via email or phone. These trainings typically cover important information about Berea College’s Sexual Misconduct Policy and Procedures and Nondiscrimination Policy, how to prevent and identify sexual violence, appropriate methods for responding to reports of sexual misconduct, and how and to whom such misconduct must be reported.

Employee trainings are TBA.

For questions, concerns, to RSVP to trainings, or more information email <a href="mailto:gloverj@berea.edu">Joslyn Glover</a>, or <a href="mailto:taylors2@berea.edu">Beth Taylor</a>, or call 859-985-3606.

<strong>The Intercultural Development Inventory (IDI)</strong>

Participation in the <a href="https://idiinventory.com/">Intercultural Development Inventory (IDI)</a>. To take the IDI as an individual, area, or office, please contact Dr. Dwayne Mack (<a href="mailto:mackd@berea.edu">mackd@berea.edu</a>), or Dr. Scott Steele (<a href="mailto:scott_steele@berea.edu">scott_steele@berea.edu</a>).

LinkedIn Learning

<a href="https://www.berea.edu/labor-program-office/training-how-to-videos/" rel="noopener noreferrer">Labor Program How-To Training Videos</a>

<a href="https://www.berea.edu/oaa/staff-development-funds/" rel="noopener noreferrer">Information about the Staff Development Fund</a>

<a href="https://www.berea.edu/human-resources/tuition-reimbursement/" rel="noopener noreferrer">Information about Tuition Reimbursement</a>

<a href="https://www.berea.edu/wgs/gender-talk/">The Gender Talk Luncheon Series</a>

<a href="https://www.berea.edu/cgwc/civil-rights-seminar-and-tour-2015/">The Civil Rights Seminar &amp; Tour</a>

<a href="https://www.berea.edu/appalachian-center/mission-vision/">Loyal Jones Appalachian Center Events</a>

<a href="https://www.berea.edu/appalachian-center/appalachian-center-home/services-for-faculty/appalachian-tour/">The Appalachian Seminar &amp; Tour</a>

<strong>Participation in Dean’s Reading Groups</strong>

With support from the Andrew W. Mellon Foundation, the Office of Academic Affairs is pleased to announce the continuation of Dean’s Reading Groups for the 2022-2023 academic year. Both staff and faculty are invited to participate.
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For more information please email Shannon Montross at <a href="mailto:montrosss@berea.edu">montrosss@berea.edu</a> or call her at 859-985-3487. If you have suggestions for future groups, please contact Dean Matthew Saderholm at <a href="mailto:saderholmm@berea.edu">saderholmm@berea.edu</a>.

<strong>Participation in Community Reading Groups</strong>

For more information on Community Reads, please email Shannon Montross at <a href="mailto:montrosss@berea.edu">montrosss@berea.edu</a> or call her at 859-985-3487

Lunch &amp; Learn Workshops (Contact Jill Gurtatowski for more information).

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Employee Resources